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 Receptionist - T&T Dubai Office
UAE   

 
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JOB DESCRIPTION

Purpose of the Position

 

The Receptionist is responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

 

As Receptionist you will be expected to act as part of the administration team and as such your job will involve you in supporting other members of the team from time to time.

 

Scope

 

The Receptionist is responsible for reception area and providing administrative services. Providing these services in an effective and efficient manner will ensure that operations are maintained in an effective and efficient manner.

 

Responsibilities

 

Provide administrative support to ensure that office operations are maintained in an effective, up to date and accurate manner

 

Main Activities:

 

Reception

 

  • Greeting and assisting visitors
  • Answering phone calls
  • Directing calls and responding to enquiries
  • Maintaining the front desk area, keeping it clean and free from clutter

 

Other duties

 

  • Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and orders for supplies; verifying receipt of supplies
  • Maintaining appropriate interpersonal relationships with employees, peers, and consumers.

 

 

Skill Set Required

 

  • Advanced experience of Microsoft packages essential
  • Ability to produce and interpret reports including tables and charts using Microsoft office packages
  • Ability to demonstrate extensive experience of providing a dedicated Administrative support service to junior and senior staff including, managing agendas, organising meetings and conferences
  • Ability to take minute meetings and production of action sheets, essential with the use of speedwriting, shorthand or other appropriate method a desire
  • Ability to proactively work through problems and seek solutions in a proactive manner
  • Strong organisational skills with the ability to adapt and be flexibly in terms of the approach to a task
  • Shall have experience in the Middle east
  • Using own initiative and be self motivated

 

Person Type Required

 

  • Good attention to detail
  • Extremely organized
  • Good multi-tasker
  • Strong time management skills
  • Excellent English (verbal & written) skills
  • Ability to converse with people at all levels, from senior to junior staff
  • Able to work well under pressure
Job Ref: ME23854415AK000113
Location: Dubai
Submitted: 11-02-2018 03:46 PM
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